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Gilberto Villegas Jr.
Chief Financial Officer- 
Leads and provides technical guidance and training to department's staff. Organizes and maintains bond activity and credit ratings. Ensures compliance with Federal, State, and Internal policies and procedures. Develops, maintains, and implements policies and procedures as needed. Produces various accounting and financial reports including the Comprehensive Annual Financial Report (CAFR), Single Audit Report, and Annual Expenditure Limitation Report. Monitors, analyzes, and produces reports on fund balances, complex financial reports, revenue and expenditures trends, and Cash flow. Prepares complex budget calculations and performs queries and statistical projections for the yearly budget. Coordinates and responsible for yearly external audit and reporting requirements.

Payroll Division - The Yuma County Payroll office is responsible for accurately paying all of the County's employees on a biweekly basis as well as issuing W-2's every January. We do all required federal and state quarterly and annual reporting. Tax deposits and retirement files are transmitted electronically to the appropriate agencies. We also reconcile all benefit invoices against employee deductions and pay them monthly. Finally, we audit new hire entries, termination payments, and payroll liabilities, and create reports for departments and employees as requested.

General Ledger Division - The Division is dedicated to maintaining the integrity of the County's General Ledger System. They are responsible for the proper transactions accounting classification, creation and posting of regular and correcting journal entries, labor distributions adjustments, treasurer receipts review and posting, preparation and submittal to the Board of all warrants processed, provides training as needed by system users and accounts for all approved interfund transfers. In addition, the General ledger division is responsible for all capital asset; including processing all Capital Asset Activity Reports, along with maintaining the County's asset inventory. Furthermore, the general ledger division is responsible for auditing and monitoring of all County received grants, including assuring compliance with all state and federal guidelines. Finally the general ledger division assists in the creation of the Yearly (CAFR) and other financial reports.

Financial Reporting Division - The Yuma County Financial Reporting division is responsible for providing customers with financial reports and specific information as requested. Fielding customers issues on property tax and Improvement Dist. One of the duties is to reconcile projects (CIP, Grants, Improvement Dist, Jail Dist and Health Dist) to the General Ledger. They also, reconcile and monitor various bank accounts specific to Improvement Districts and Health Trust. Monitor retainage on large CIP projects and meet requirements of arbitrage for outstanding debt. They are also responsible for providing the requested bond information for compliance. Finally they provide in house training to departments for Oracle Financial Reporting and Inquiry.

Accounts Payable Division - The Accounts Payable division is responsible for providing accurate, secure, and timely payment for goods, services, employee reimbursements, petty cash reimbursements, and travel claims presented by County departments. Other activities of the Accounts Payable Division include 1099 reporting, reconciliation of credit lines, and processing procurement card claims. Accounts Payable staff assists internal and external customers with regards to process or payment questions, and the division is responsible for training internal customers on the Accounts Payable module, and will come to the customer’s office upon request.

Compliance Division - The Yuma County Compliance Division is responsible for the oversight of the procurement process and works with all divisions in coordinating these activities within the department and with all outside departments. We are responsible for providing outstanding customer support with assistance to help direct customers to proper purchasing policies and procedures. In addition, we also provide training and assistance to all departments to assure prompt processing of purchase orders and the payment of invoices.




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