The Financial Services Department is responsible for the administration of all financial programs of County government. These include establishing County-wide fiscal policies and procedures, assisting the County Administration in preparing and executing the County operating budget and capital improvement program, establishing and maintaining adequate and efficient financial systems for the County, supervising the implementation of adequate internal control systems to promote reliable financial information and to safeguard the County's assets. We are also responsible for preparing and submitting the County Administrator and Board of Supervisors, a summary statement of the expenditures for the preceding period, providing financial forecast of the County's capital budget and operating budget, preparing periodic and annual fiscal reports, and finally, providing criteria for measuring Countywide financial performance.

 Accounts Payable Division - The division is responsible for providing accurate, secure, and timely payment for goods, services, employee reimbursements, petty cash reimbursements, and travel claims presented by County departments. Other activities of the Accounts Payable Division include 1099 reporting, reconciliation of credit lines, and processing procurement card claims. Accounts Payable staff assists internal and external customers with regards to process or payment questions, and the division is responsible for training internal customers on the Accounts Payable module.

 Compliance Division - The Yuma County Compliance Division is responsible for the oversight of the procurement process and works with all divisions in coordinating these activities within the department and with all outside departments. The division is responsible for providing outstanding customer support with assistance to help direct customers to proper purchasing policies and procedures. In addition, we also provide training and assistance to all departments to assure prompt processing of purchase orders and the payment of invoices. The Compliance division also receives Special Assessment payments.

 Financial Reporting Division - The Financial Reporting Division is responsible for providing customers with financial reports and specific information as requested. Fielding customers issues on property tax and Improvement District. One of the duties is to reconcile projects (CIP, Grants, Improvement District, Jail District and Health District) to the General Ledger. The division also, reconciles and monitors various bank accounts specific to Improvement Districts and Health Trust. Monitor retainage on large CIP projects and meet requirements of arbitrage for outstanding debt. The division is also responsible for providing the requested bond information for compliance. In addition, the division is responsible for all capital assets, reviewing lease agreements and preparing lease payment schedules, including all Captial Asset Activity Reports, along with maintaining the Count's asset inventory. Finally, the division provides in house system training to departments.

 General Ledger Division - The Division is dedicated to maintaining the integrity of the County's General Ledger System. General Ledger is responsible for proper transaction accounting classification, creation and posting of regular and correcting journal entries, labor distributions adjustments, treasurer receipts review and posting, provides training as needed by system users and accounts for all approved interfund transfers. Also, the Gerneral Ledger division is responsible for auditing and monitoring of all County received grants, including compliance with all state and federal guidelines. 

 Payroll Division - Payroll is responsible for accurately paying all of the County's employees on a biweekly basis as well as issuing W-2's every January. Payroll does all required federal and state quarterly and annual reporting. Tax deposits and retirement files are transmitted electronically to the appropriate agencies. Also, reconciles all benefit invoices against employee deductions and pay them monthly. Finally, Payroll audits new hire entries, termination payments, and payroll liabilities, and create reports for departments and employees as requested.