YuCount Newsletter MAY 2017
I really enjoyed the Employee of the Year Celebration and Dinner & Dance last Saturday evening! It was good to see more than 200 people in attendance! We would like to increase attendance next year; if you have any suggestions or ideas to encourage even more employees to attend, please let me know, or contact Human Resources. We have some ideas already brewing and would like to hear from you too.
May is always filled with Budget activities. We presented the initial Recommended Budget for FY 2017-18 to the Board of Supervisors on May 1. On May 9 and 10, the Board will hold all-day budget work sessions to hear from all departments and agencies in the County and the Courts system. As in previous years, the County has again been saddled with mandates by the State of Arizona for the County to help fund various state departments and functions. Even so,
we have incorporating pay increases for all employees in the Recommended Budget. After the May 9-10 work session, the Board will meet on May 15 to discuss any additions or cuts to the budget and will adopt a Tentative Budget. The final Adopted Budget will be completed in June and becomes effective July 1, 2017. I will keep you posted as the budget becomes finalized.
Thanks for the work you do every day to serve our Yuma County community. You make a difference, and I appreciate you.
Susan K. Thorpe
Yuma County Administrator
EMPLOYEE OF THE YEAR
NANCY GRAY EADE
COURT ADMINISTRATOR-5 YRS.
Nancy Gray Eade has served Yuma County in an Exemplary Manner since she was appointed as the Conciliation Court Director for Superior Court in 1999 (12 years as a contractor and five years as an employee).
In 2016, while still performing all her Conciliation Court duties, Nancy assumed a major role in providing leadership and services in the Yuma County Law Library. This service continued throughout the entire 2016 calendar year. Her responsibilities included staffing the Law Library; enhancing self-service resources; meeting with stakeholder groups; and focusing on public outreach through the Yuma County Bar Association, Community Legal Services, MCAS Legal Services, and the Yuma County Library.
Nancy initiated the first Self-Service Legal Clinic offered by the Law Library with the help of her staff and stakeholder support. This task required her to plan the events; identify presenters; secure venues; and promote the events in the local media. This was all accomplished during a transitional phase where we had only a temporary employee for two months and then a vacancy for a full six month period until the Law Library Manager was hired.
Once our Law Library Manager was hired in October, Nancy has continued to work with our new employee (Danae Figueroa) to expand public services in support of the mission of the Law Library. The teamwork has been phenomenal and thirteen clinics have been held to date on six legal topics with more than 225 participants. In 2016 approximately 30,000 customers were served by the Yuma County Law Library.
Nancy's knowledge of the subject, along with her ability to bring a plan from concept to completion and work effectively with others has led to our success. Nancy has a true public service philosophy and is dedicated to accomplishing the court's goals of providing much needed legal information to the public.
Customer Satisfaction is a high priority for Superior Court. Studies show that litigants measure satisfaction with their experience in the court more heavily by how they were treated as opposed to the actual outcome. This is called procedural fairness. Litigants who do not know now to navigate the legal system and don't have resources to gain necessary information report a low level of satisfaction in procedural fairness. Self service assistance helps litigants regain control of their legal actions and supports confidence in the legal system. Public Awareness, Trust & Participation is inextricably linked to Customer Satisfaction. As a concrete example, many participants in our Criminal Set Aside Clinics have initially expressed distrust regarding the motivation of the court in providing such a service. Once participants understand that the court truly seeks to help people who have complied with court orders and changed their lives, public trust in the court has increased.
It is evident that Ms. Gray Eade's work directly aligns with both the Arizona Supreme Court Strategic Agenda and the Yuma County Core Values.
Nancy has a long history of volunteerism and community involvement including 25 years as a Commissioner for the Yuma county Fair Board. She has served as president for the organization for two terms and led the organization during a critical management transitional phase. Nancy has also served for 8 years on the Yuma Youth Hockey League.
Nancy's business background has helped her identify ways to provide the best services in the most economical way possible. All the Self Service Clinics and Legal Information Forums have been provided with no additional cost to the court. Nancy has worked closely with local attorneys who received grant funding from the Arizona State Bar to support Guardianship Clinics and she is now exploring other grant opportunities to secure additional monies for staffing of the Self-Service function. It is noteworthy that litigants who understand the process and next steps in their cases require less time in court. Furthermore, they typically receive their finals orders with less delay.
Nancy's experience as a highly skilled mediator has undoubtedly resulted in the reduction of bench time for our Domestic Relations judges while helping parents reach amicable resolutions designed to effectively co-parent their children. These successful mediation agreements lead to better outcomes for both parents and children. When parents participate actively in reaching an agreement they tend to have less conflict; fewer requests for additional court orders; and follow the plan reached more frequently. Mediation works toward efficient cases resolution and to free up court calendar dates for other litigants whose cases require more active judicial management.
Finally, Nancy invites the Arizona Attorney General's Office to Yuma once a year to provide 40 hours of Mediation Training. Superior Court in Yuma County plans and hosts this event to increase qualified local mediators. The last training occurred in February 2016. There is no cost to the court and attendance is opened to county and court staff, including attorneys.
SAFETY EXCELLENCE AWARD WINNER OF THE YEAR
INFORMATION TECHNOLOGY SERVICES-ENTERPRISE STORAGE SYSTEMS MANAGER
Jeff was instrumental in the acquisition and installation of a modern temperature regulation system. The health district stores anywhere between $650,000 to $1,700,000 worth of vaccine on a regular basis. The vaccine must be carefully stored and monitored to ensure maintenance of the cold chain. It is critical to have monitoring protocol in place to ensure patient safety and to ensure compliance with medication management standards.
The center for Disease Control medication management standards require providers to take immediate action of removing and discarding any vaccine that is out of range temperature immediately. The variation may be as small as four degrees in some instances. To ensure compliance staff conducts manual checks during the day, however, it was apparent that a solution was needed outside of regular office hours, weekends and holidays when staff is unavailable. Although some vaccines can exceed the temperature variation for a brief period of time, manual checks make it impossible to tell the length of time a unit has been out of range, and thus the product must be immediately destroyed. If that occurred our agency would incur a loss of $1,700,000 or more, which would be devastating to our community.
For reference, a range of 95%-100% vaccine coverage is the target for childhood vaccination to fully protect a community and prevent the spread of various communicable diseases. The Health District is the largest provider of childhood vaccination in the County, immunizing thousands of school age children every year with an average 98% vaccination rate. Safeguarding the vaccines is a vital public health service.
The health district procured $11,000 in grant funding to institute an electronic monitoring system that would provide reliable alert notification within an updated "on-call" protocol framework. The grant funding was limited and time sensitive. Staff had developed a checklist of the features the system required but we needed someone with a technical background to research all options and procure a system with the limited funds. Normally, this is done through a consultant or contracted to an outside agency, which would have caused our agency to incur additional costs.
Health District staff met with Jeff to explain the urgency of the project, and the fact that a proactive mitigation solution would help us avoid significant financial losses and prevent the disruption of a valuable community service. Jeff agreed to become the project manager and perform the duties that would have normally been performed by an outside consultant for a significant fee. Jeff conducted extensive research and contacted vendors over the course of several months to procure a cost efficient, reliable solution. He also identified testing and replacement protocol to ensure fidelity checks were conducted regularly and to assure equipment performance.
Because the project was completed efficiently and within an expedited time frame the cost was covered by the grant, resulting in a savings to the Healthy District fund. Furthermore, the monitoring solution was acquired at nearly half the cost of the original $11,000 projection. This resulted in a cost savings that allowed the Health District to redirect those funds into other critical health service areas. We recently had a site audit from the state licensing agency who commended the Health District in talking proactive steps to ensure the safety of the vaccine and mitigating the risk of service disruption and loss of stock. We also had a visit from our bi-national partners who were impressed with the solution and asked us for information so that they could procure a similar system.
The new system complements the manual temperature checks and provides real time updates and alarms as soon as a temperature regulation is detected. There is redundancy in the system, and in addition to the alarm, staff is alerted via electronic notification. The system ensures compliance with the Centers for Disease Control best practice storage practices and is part of the Health District's quality improvement efforts as well as a key component of our emergency preparedness response.
This project required coordination with the sate and federal agencies as well as working with vendor and Health District Staff. Jeff understood the urgency of the problem and the potential loss if a solution was not identified. He worked collaboratively and kept the Health Director apprised of the program during the project. Once the project was completed he reviewed the system and associated protocol with immunization staff to ensure the system would continue to be a reliable and efficient risk mitigation solution.
HEALTH AWARDED A $125,000 GRANT FROM THE KRESGE FOUNDATION
Over the Years, your County Health District has been involved in a variety of health concerns. Each time, they've stepped up to the plate and ensured your public health safety.
So it is fitting that a national organization like The Kresge Foundation has selected two Yuma County Health District Employees to participate in The Kresge Emerging Leaders in Public Health initiative.
Department Director Diana Gomez and Health Promotions Manager Gloria Coronado will participate in the program that is designed to produce results which would expand the capacity of their department.
Diana Gomez and Gloria Coronado will receive a $125,000 grant, as well as technical assistance from Kresge. They are part of an exclusive group. The only team chosen from Arizona and one out of nineteen teams nationwide to be selected.
BI-NATIONAL TUBERCULOSIS SYMPOSIUM
Many of us go through our daily lives not thinking about diseases. We never hear about diseases in our community, so it's not something we have to worry about and that is thanks greatly to the health professionals in our community that do the worrying for you.
Recently, Health Services Professionals, including the center for disease control and Arizona Health Services, along with professionals from throughout the Southwest and Mexico gathered in Yuma for the 20th Annual Bi-National Tuberculosis Symposium hosted by the Bi-National Health Council. The Yuma County Health District Director was the master of ceremonies, where the day was spent talking about this nearly forgotten disease that is still lurking around.
Karla Carranza, Yuma County Registered Nurse, explained "It's a great meeting where we basically communicate with the people from Mexico in regards to the transmission of tuberculosis and also on how we can better prevent the transmission from going back and forth between the two borders."
The Bi-National Tuberculosis Symposium featured speakers from both sides of the border and across the nation and was held at the Yuma County Main Library.
Years ago, much of the nation was preoccupied with worrying about the threat of West Nile Virus, and fortunately for us we have found the threat was very small. So small that not one localized case has shown in Yuma County.
There's a new mosquito carried virus on the horizon, Zika and while many are worried, our vector control specialist knows just what to do. Get out and confront the mosquito population.
Yuma County Vector Control specialist has been battling viruses for many years. Particularly in the spring time. He's at work before most of us even hear the alarm clock.He's responsible for killing literally millions of mosquito that could spread certain viruses including Zika.
"The less mosquitoes you have the less chance you have of that mosquito transmitting a disease. Actually you are never really going to have zero mosquitoes. You are always going to have some, but the lower the number the better, because less mosquitoes means less of a chance of a virus to be out there" explained, Joey Martinez, Vector Control Specialist.
These Health District professionals also have some very simple steps you can take to the help protect yourself and your family.
• Eliminate any standing water by emptying things like bird baths or buckets.
• Keep swimming pools clean and chlorinated to reduce major breeding sources of West Nile virus mosquitoes.
• Repair leaky pipes and outside faucets.
• Drain unused evaporative coolers during the monsoon season.
• Fix or install window or door screens.
It's easy to protect yourself when you go out, particularly in the early morning and at dusk. Use repellent containing DEET and wear lightweight clothing that covers the arms and legs.If you have any questions for our vector control section, you can contact them at (928) 317-4584
I am the beginning of the end, and the end of time and space. I am essential to creation, and I surround every place. What am I?
ANSWER FOR THE APRIL RIDDLE:
What 8 letter word can have a letter taken away and it still makes a word. Take another letter away and it still makes a word. Keep on doing that until you have one letter left. What is the word?
Fans of all ages are invited to the Main Library on Saturday, May 6, for the 4th Annual Yuma County Library ComicCon! Participate in fan panels, games, crafts, and cosplay from 9:00 a.m. – 5:00 p.m. All attendees will receive a free comic book (while supplies last). All ages welcome. There is no charge to attend.
Special guests include author Tom Leveen, Anime Your Way artist Carlos Nieto III, and Kiba the Cosplay Corgi!
The Main Library is located at 2951 S 21st Drive. For more information, call (928) 782-1871.
Yuma County Library Comic Con is sponsored by the Friends of Yuma County Libraries, Inc., Fan-Quest Comics and Games, and Imaginary Friends.
Vianett Munoz-Probation Services Supervisor
Vicky Wiseman-Probation Officer II
Kika Guzman-Elections Coordinator
Brian Abbas-Attorney 1
Saira N. Luna-Office Specialist II
David Alexandre-Election Specialist
Robert Hunter-Maintenance Foreman
Luis Flesher-HVAC Mechanic Supervisor
Martha Rodriguez-Program Coordinator
Jesus Cervantes-IT Security Administrator
Maribel Garces-Legal Secretary lll
Jennifer Rystrom-System Administrator
Danny Gann-Project Lead Worker
|Public Defender's Office
Arlyn Galaviz-Legal Secretary II
Kenneth A. Allmon-Deputy Sheriff
Robert Vigil-Medical Examiner Services Manager
Megan Marchant-Treasurer's Office
Rosa Miller-Human Resources Manager
Click on graphic to view training calendars
Congratulations to Vennecia Montes (Clerk of Superior Court), and Servando Valtierra (Public Works), for winning the Payroll raffles at the Benefit Fair! Each won a basket with PayDay and 100 Grand candy bars. Thanks to all who stopped by the Payroll Booth to say hello and ask questions!
DIANE ROBINSON WIN INDUSTRIAL COMMISSION OF ARIZONA "CHAIRMAN'S PARTNERSHIP AWARD"
For over 10 years, Yuma County Safety Compliance Officer Diane Robinson has helped the Arizona Division of Occupational Safety and Health (ADOSH) bring safety training to businesses and workers in Yuma and surrounding communities. At the “ICA on the Capitol Lawn Safety Day”, held on March 27, 2017, Vice Chairman of the Industrial Commission of Arizona, Joseph M. Hennelly, Jr. was honored to present Diane with the prestigious “Chairman’s Partnership Award” for her sustained contributions toward the mission of ADOSH which is: “The protection of life, health, safety and welfare of Arizona’s most valuable asset — our workforce.”
Since 2007 when Diane Robinson started working with Yuma County, she has invited ADOSH Trainers to come to the community to provide free instruction for employers and employees on required safety subjects and best practices. She has facilitated the Division’s training efforts by securing venues, advertising, e-mailing and alerting the community regarding the scheduled training, providing materials and even speakers for ADOSH’s first Safety Summit. When ADOSH considered organizing a safety summit, partnering with Diane was the confirming factor, knowing that she would take an active interest and give her best effort to ensure success. Diane schedules training dates and subjects often a year in advance, thoughtfully considering community businesses and working activities that could benefit from safety and health training. In the past year, Diane has partnered with ADOSH to bring Silica Hazards, Aerial Lift Safety, Ladder Safety, Personal Protective Equipment Hazard Assessment, Effective Employee Training, Confined Spaces, Respirator Fit Test Certification, Maintenance Worker Safety, Agriculture Safety and many more topics to the Yuma area.
Diane’s career path to safety and risk management has been realized over many decades and through numerous assignments, including pioneering a comprehensive risk management program for YRMC; working as a Loss Control and Underwriter’s Consultant for The State Compensation Fund; and with Yuma County as a Safety Program Specialist in Risk Management and currently as a Safety Compliance Officer under the Human Resources Department. Often Diane has been the lone, yet effective safety voice for her employers. In addition to her full-time job Diane sits on a number of committees and councils regarding safety and health in Arizona.
ADOSH looks forward to many more years of partnering with Yuma County and especially with Diane Robinson. Her dedication to the common cause of “sending everyone home each day, safe and sound,” has inspired ADOSH trainers and leaders and her peers in the safety community, who have had the privilege of working with her.
2017 CORPORATE CUP CHALLENGE
Yearly, Yuma County participates along with YRMC, the city and many other businesses in the Corporate Cup Challenge.
This challenge promotes community-wide involvement in healthy activities, and helps companies incorporate the spirit of wellness within the workplace. During the 2017 events, Yuma employers compete for points in various physical and philanthropic activities.
This year’s events kicked off with a 2 mile fun walk/run at Smucker’s Park on March 29, 2017 from 6:45 p.m. – 7:45 p.m. This event was open to all employees, their friends, and family members. This walk was all about getting out, doing something healthy, and having fun with our fellow co-workers and community members. There was a record setting 200 participants, and 41 of those were there representing Yuma County!
Many thanks to those that came out and helped show the Corporate Cup what Yuma County is all about!
YUMA FAMILY FUN-STIVAL
This event is a free physical activity event for the entire family that will give them ideas on how to be physically active in fun ways. We will have different people from the community provide demos on Zumba where families can follow along as well as dancing and other demos; each booth participant will also be providing fun physical activities for families to engage in. We are working with Yuma youth to provide these activities as well as community organizations to give ideas to families on how to be more active and help decrease the risk of chronic conditions that can be prevented and are due to obesity. Thank you very much for your help!
EXPRESS SCRIPTS UPDATES ITS PRIOR AUTHORIZATION PROGRAM
The Express Scripts Prior Authorization Program has been updated and the change is noted below.
Effective immediately: Dupixent will be added to the Advantage PA List.
Dupixent® (dupilumab) has been approved for treating adults who have moderate-to-severe atopic dermatitis that is not responding to topical therapy. The U.S. Food and Drug Administration (FDA) approved it on March 28, 2017. Atopic dermatitis is a chronic inflammatory disease that results in cracked, dry, itchy or oozing skin. Dupixent is an interleukin-4 alpha receptor (IL-4Rα) blocker -- an antibody that disrupts the inflammatory process. Dupixent will be given as subcutaneous injections. After the first dose of 600mg (two injections at the same time but at different injection sites), recommended dosing is 300mg once every two weeks. It can be used along with topical steroids, but the concurrent use of topical calcineurin inhibitors with Dupixent should be reserved for sensitive skin, such as the face or genital areas.
If you have any questions, please contact your account team.
MAY SUPPORTLINC/BEATING THE BLUES
Feelings of sadness are a normal reaction to life events such as a breakup or the loss of a loved one, and these feelings can last for a long time. Depression is an illness that may require treatment. By calling 1-888-881-LINC (5462), your employees and their family members can speak with one of SupportLinc’s helpful specialists, who can provide them with resources and information on depression and seasonal affective disorder. In addition, the SupportLinc website (located at www.supportlinc.com) provides articles and tip sheets on the symptoms of depression, treatment options, and parenting a child who is depressed.
This month’s webinar, ‘beating the blues’, will be available on demand starting May 17th. This webinar will explore techniques for beating the blues, and learning to recognize the difference between sadness and depression. The webinar can be found on the website under ‘Online Seminars’ in the ‘Centers’ section. All new and archived webinars are located in this section for ease of access.
As a reminder: The challenge begins on May 1, and ALL ENTRIES by participants must be made online on azblue.com by Wednesday, May 31 before 9pm Arizona time.
On January 3, 1983 the Yuma County Board of Supervisors heard a request by a non-profit organization to take over operations of Adair Park. George Sprague, representative of the organization, stated the corporation (Adair Ranges, Inc.) was formed to operate and maintain Adair Range in Yuma County for the general welfare of the general public. The corporation included nine organizations: Southwest Bowhunters, Yuma Bowman, Territorial Longrifle, Yuma Aeromodelers, American Legion R&P, Yuma Trap & Skeet, Yuma Valley Rod & Gun Club, Cholla Gun Club, and Yuma Matchmaster. Mr. Sprague confirmed there was a provision for the Sheriff’s Office, City of Yuma Police Department and the Department of Public Safety to use the range. On November 7, 1994 Yuma County entered into a 10 year lease agreement with Adair Range, Inc. with an option for renewals. Board members were: R. Pete Woodard (Chairman), Robert Kennerly, Caryl L. Stanley, and Ray Moore. Note: Supervisor J.R. Sanders had resigned effective December 31, 1982 and Ernestine Herrera was appointed on January 3, 1983 to fulfill the remainder of his term.
Yuma County Administration