Yuma County Board of Supervisors Meeting

May 21, 2018, Regular Session

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MEETING NOTICE AND AGENDA
Pursuant to Arizona Revised Statutes §38-431, et. seq. 
and amendments thereto, 
A REGULAR SESSION and EXECUTIVE SESSION of the 
YUMA COUNTY BOARD OF SUPERVISORS
Also sitting as all SPECIAL TAXING DISTRICTS
Will be held on
MAY 21, 2018 -- 9:00 A.M.
198 South Main Street, Yuma, Arizona
Board members will attend either in person or by telephone. 

 

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CALL TO ORDER -- REGULAR SESSION

EXECUTIVE SESSION ITEMS:

Action to authorize an Executive Session of the Board of Supervisors pursuant to Arizona Revised Statutes §38-431.03.

Motion to recess the Regular Session portion of the agenda, convene in Executive Session pursuant to Arizona Revised Statute §38-431.03 to address the item(s) listed in the Executive Session portion of the agenda, and reconvene in Regular Session immediately after the Executive Session concludes.

1.        County Administrator: Discussion or consultation for legal advice in order to consider its position and instruct its representative regarding an Economic Development Incentive Agreement with a company considering a location in Yuma County.  [This matter will be discussed in Executive Session pursuant to A.R.S. §38-431.03(A)(4) and (D)].  NO ACTION

REGULAR SESSION ITEMS:

PLEDGE OF ALLEGIANCE

CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address issue(s) within the Board's jurisdiction. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to criticism, or scheduling the matter for further discussion and decision at a future date.

PRESENTATIONS, PROCLAMATIONS & APPOINTMENTS: Note: During this segment of the agenda, board members may discuss the presentations and proclamations, and may announce appointments to the Yuma County Planning and Zoning Commission and the Yuma County Board of Adjustment. No legal actions will be taken.

1.        Presentation of the Yuma County Quarterly Safety Excellence Award by County Administrator Susan Thorpe. NO ACTION

2.        Presentation of "The County Line" by Yuma 77, the Yuma County Government Channel. NO ACTION

3.        Presentation of the 2018 Legislative Report by Craig Sullivan, Executive Director of the Arizona County Supervisors Association.  NO ACTION

4.        County Administration: Chairman proclaims the week of May 20-26, 2018 as "National Public Works Week".  NO ACTION

CONSENT CALENDAR:  The following items listed under the Consent Agenda will be considered as a group and acted upon by one motion with no separate discussion, unless a Board Member so requests. In that event, the item will be removed from the Consent Calendar for separate discussion and action. 

1.        Assessor: Approve Tax Roll Corrections as listed in batch dated May 21, 2018, pursuant to ARS Title 42, Chapter 16, Article VI.  (A full listing of all corrections is available from the Clerk of the Board of Supervisors.)    APPROVED AS PRESENTED

2.        Finance: Approve the Accounts Payable Demands disbursed in the amount of $2,024,794.01 and Payroll in the amount of $1,560,259.12 during the period of April 06, 2018 through April 26, 2018. (A detailed listing is available for review in the Office of the Clerk of the Board of Supervisors.); and approve the reissuance of stale dated warrant in the amount of $56.00 payable to Green County Juvenile Courts.  APPROVED AS PRESENTED

3.        Clerk of the Board: Approve the following minutes: a) April 30, 2018 Special Session; and b) May 7, 2018 Regular Session.  APPROVED AS PRESENTED

4.        Clerk of the Board:  Adopt Resolution No. 2018-15 to rescind the Yuma County Telecommuting Policy approved by the Board of Supervisors on December 6, 1999. APPROVED AS PRESENTED

5.        County Administrator/Elections: Action to establish Vote Center sites for the 2018 Primary Election of August 28, 2018 and the General Election of November 6, 2018 as listed in Exhibit A.  (Exhibit A is available for review at the Office of the Clerk of the Board of Supervisors.) APPROVED AS PRESENTED

6.        County Administration: Approve the appointment of Louie Galaviz to the Parks and Recreation Advisory Commission for District No. 4 for a term to commence on May 21, 2018. APPROVED AS PRESENTED

7.        Arizona@Work:  The Yuma County Workforce Development Board operated by the Arizona@Work is requesting that the Yuma County Board of Supervisors appoint Valentin Casillas to fill a vacancy for the Workforce Sector on the Yuma County Workforce Development Board. APPROVED AS PRESENTED

8.        Arizona@Work:  a) The Yuma County Workforce Development Board operated by the Arizona@Work is requesting that the Yuma County Board of Supervisors appoint Charles H. (Chuck) Grube to fill a vacancy for the Workforce Sector; and b) Appoint Blanca Garza, to fill a vacancy for the Business (Private) Sector, on the Yuma County Workforce Development Board. APPROVED AS PRESENTED

9.        Department of Development Services/Engineering/Flood Control District: Award the construction contract to DPE Construction, Inc., in the amount of $3,537,577.00 for the Farwest Foothills Area Drainage Improvement Project
(CIP #3.1004) and authorize the Flood Control Manager to sign the construction contract. APPROVED AS PRESENTED

10.      Development Services/Engineering: Adopt Resolution No. 2018-17, abandoning a portion of County 15-1/2 Street east of Avenue 2-1/2 E within the Southwest quarter of the Southwest quarter of the Northeast quarter of Section 35, Township 9 South, and Range 23 West. (Ref: Pending Petition No. 17-09.)  APPROVED AS PRESENTED

11.      Development Services/Planning & Zoning Division: Craig R. Colvin, agent for Estrella Units 3 & 4 LLC., requests approval of the final plat for Estrella at Mesa Del Sol Unit 4 subdivision consisting of 143 residential lots on 41.51 acres zoned Medium Density Residential (R-2), Assessor's Parcel No. 700-08-001, located on the southwest corner of the intersection of Camino del Sol and County 10th Street. APPROVED AS PRESENTED

12.      Superior Court/Juvenile:  Adopt Budget Amendment Resolution No. 18-135, transferring budget authority from personnel to capital outlay in the Juvenile Court General Fund budget in the amount of $10,933 for the purchase of a copier.  APPROVED AS PRESENTED

13.      Justice Court Precinct One: Approve the following appointments for FY 2018-19, effective July 1, 2018 through June 30, 2019: George Hofer and Alicia Aguirre as Weekend Initial Appearance Master; George Hofer as Civil Traffic/Small Claims Hearing Officer; Manuel Figueroa as part-time Justice of the Peace Pro Tempore to serve in Justice Court Precinct One; and Erin R. Farrar as Justice of the Peace Pro Tempore to serve in Justice Court Precinct One. APPROVED AS PRESENTED

14.      Justice Court Precinct One: Adopt Budget Amendment Resolution No. 18-133 to: a) Justice Court Precinct One:  Transfer $4,170 from the Justice Court Enhancement Fund to the General Fund, reduce Contingency by $9,170 and increase operating line items by $5,000 in the Justice Court Enhancement Fund and increase the Regular Salaries & Wages line item by $4,170 in the General Fund; and b) Justice Court Precinct Three:  Transfer $2,003 from the Justice Court Enhancement Fund to the General Fund, reduce Contingency by $2,003 in the Justice Court Enhancement Fund and increase the Regular Salaries & Wages line item by $2,003 in the General Fund.  APPROVED AS PRESENTED

15.      Public Works:  a) Award the Trucking and Hauling Services, Bid No. THS-1819 to BLT Companies LLLP dba BLT Trucking LLC as primary vendor and Garrett Trucking Inc. as secondary vendor, for a period of one year with automatic renewal of two successive one-year periods and; b) Authorize the Public Works Director to execute all agreements and financial documents, as needed, to expedite the contracting process, contingent upon review by legal counsel. APPROVED AS PRESENTED

16.      Public Works: As the Board of Supervisors of Yuma County: a) Accept a Petition to Establish for organization of the Kerley Ranch Irrigation Water Delivery District (Units 2 & 3) No. 2018-01 under the provisions of A.R.S. §48-3421 et seq; b) Suspend the proposed district's powers and functions of delivering and distributing irrigation water and or maintaining the ditches, pipelines and other facilities for irrigation water delivery in the Order creating the district; c) Declare the district duly organized pursuant to A.R.S. §48-3425, finding the petition to be signed by 100% of the owners of the entire acreage within the proposed district; d) Authorize the Chairman to sign the Order of Establishment of the district as presented; e) Establish a new fund number for the irrigation water delivery district; and f) Establish budget authority for the district in the amount of $1,650.  (Pending Petition No. 2017-07.)  APPROVED AS PRESENTED

17.      Assessor: Adopt Budget Amendment Resolution No. 18-136 authorizing the transfer of $15,000 from Personnel to Appraisal Services to facilitate the Desktop Review Pilot Program to produce building sketches from aerial imagery via Pictometry. APPROVED AS PRESENTED

DISCUSSION AND ACTION ITEMS: The Board will open each of the following items separately for discussion and action, as appropriate.

1.        Public Health Services District:  Overview and discussion on proposed changes to the Environmental Health Fee Schedule.  (This is an update from the Work Session item on December 4, 2017.)  NO ACTION

2.        County Administration:  Authorize the County Administrator to finalize an Economic Development Incentive Agreement in an amount not to exceed $89,000 over a 4-year period with a company considering a location in Yuma County. NO ACTION

3.        County Administrator/Facilities Management: Update and discussion/possible action regarding testing and interim improvements at 197 South Main Street.  NO ACTION

SPECIAL SESSION:

1.        County Administrator/All Special Taxing Districts: Discussion and action on the Yuma County Fiscal Year  2018-2019 Tentative Budget as follows: a) Provide direction to staff regarding revision(s) to the 2018-2019 Recommended Budget subsequent to department budget hearings; b) Adopt the Tentative Budget for Fiscal Year  2018-2019; and c) Set the date and time for a combined public hearing on the  2018-2019 Tentative Budget and Truth-in-Taxation (property tax levy), as Monday, June 18, 2018 at 9:00 a.m.   OTHER (SEE MINUTES)

PLANNING & ZONING AGENDA: Full legal descriptions of property sites for all Rezoning Cases are available for public review at the Yuma County Board of Supervisors' Office.    

REZONING -- REVERSION HEARINGS: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, the Board will conduct a hearing to grant an extension of time to comply with the Schedule for Development, determine compliance with the Schedule for Development, or cause the property to revert to its former zoning classification in the following cases:

1.        Development Services/Planning & Zoning Division: Rezoning Case No. 06-46: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, action to grant an extension of time to comply with the Schedule for Development or cause the property to revert to its former RA-10 zoning classification, part of Assessor's Parcel No. 724-11-002, located at the northeast corner of the alignment of Avenue 4-1/2E and County 12-1/2 Street, Yuma, Arizona. REVERT TO PREVIOUS ZONING DESIG.

2.        Development Services/Planning & Zoning Division: Rezoning Case No. 06-50: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, action to grant an extension of time to comply with the Schedule for Development or cause the property to revert to its former SSB-5 zoning classification, Assessor's Parcel No.186-28-006, located at the southeast corner of Avenue 36E and County 8-3/4 Street, Wellton, Arizona.  REVERT TO PREVIOUS ZONING DESIG.

3.        Development Services/Planning & Zoning Division:  Rezoning Case No. 05-106: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, action to grant an extension of time to comply with the Schedule for Development or cause the property to revert to its former Rural Area-10 acre minimum (RA-10) zoning classification, Assessor's Parcel No. 213-06-002 (formerly 101-07-018), located on Avenue  4-1/2 E between County 16th Street and County 16-1/2 Street.   REVERT TO PREVIOUS ZONING DESIG.

4.        Development Services/Planning & Zoning Division:  Rezoning Case No. 06-60: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, action to grant an extension of time to comply with the Schedule for Development or cause the property to revert to its former Low Density Residential-20,000 square feet minimum (R-1-20) or an extension of time to comply with the Schedule for Development (SFD) should be granted.   REVERT TO PREVIOUS ZONING DESIG.

5.        Development Services/Planning & Zoning Division:  Rezoning Case No. 07-18: In accordance with Section 404.01(I)(7) of the Yuma County Zoning Ordinance, action to grant an extension of time to comply with the Schedule for Development or cause the property to revert to its former Rural Area-10 acre minimum (RA-10) or an extension of time to comply with the Schedule for Development (SFD) should be granted.   REVERT TO PREVIOUS ZONING DESIG.

EVENTS CALENDAR/CURRENT EVENTS:

1.        Board members and County Administrator will report on and may discuss events attended or to be attended on behalf of the County, may present a brief summary of current events and may update the schedule for future Board of Supervisors meetings, as appropriate. No legal action will be taken, pursuant to A.R.S. §38-431.02(K).  NO ACTION

Action to adjourn. 

Note: The Board may vote to hold an Executive Session for the purpose of obtaining legal advice from the Board's attorney on any matter listed on the agenda, pursuant to Arizona Revised Statute §38-431.03(A)(3). 

I hereby certify that this Meeting Notice and Agenda were posted
within the 24-hour advance notice, in compliance with the Arizona Open Meeting Law.

ATTEST:
/s/SUSAN K. THORPE
County Administrator/Clerk of the Board

Minutes:05-21-18.R

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